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Finance Manager at ActionAid

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ActionAid Ghana (AAG), an Affiliate of ActionAid is looking to employ experienced and self-motivated individuals to fill the following positions: Finance Manager

Role Overview:

To coordinate financial management functions of the Accra Office and to ensure compliance with financial accountability responsibilities of ActionAid Ghana.

Key Responsibilities:

(List the major responsibilities the job holder is expected to perform)

  • Supervise the processing of all transactions to ensure compliance with the LFPPM
  • Review all reconciliations to ensure that un-reconciled items are properly investigated and corrected on a timely basis
  • Review legal documents and advise management on the financial viability or otherwise of such documents as well as the compliance of provisions of such documents to the LFPPM
  • Ensure that procurement processes are in line with the LFPPM provisions and that items procured provide value for money for the organisation
  • Provide monthly/quarterly organisational performance updates to Senior Management on a timely basis
  • Provide customised reports to budget holders in line with their requests and support them to reconcile their budgets with actual expenditure
  • Ensure timely acquisition of funds from AAI and other sources as shall be determined by the Head of Finance
  • Ensure optimum value for foreign exchange deals and prompt transfer of funds to avoid exposing the AAG to cash crises
  • Ensure timely transfer of funds to the regional offices
  • Ensure prompt update of banking details and signatories and liaise with regional Accountants to ensure prompt update of signatories to all accounts in line with the LFPPM provisions
  • Conduct monthly cash count of all foreign exchange petty cash and reconcile cash at hand with cash book balance
  • Follow-up on banking transactions to ensure prompt delivery of services including submission of audit circularisation responses and amendment of signatories
  • Support budget holders in the Accra office to prepare their plans and budgets and complete activity templates in line with guidelines submitted by Head of Finance
  • Review budgets and activity costings submitted for approval and recommend appropriate action to management
  • Consolidate the Affiliate’s Programme budget and reconcile with the income allocation as approved by management
  • Load cash flow into SUN after budget has been approved by the AAG and AAI Boards of Trustees
  • Review requests for virements and ensure that such requests comply with the LFPPM provisions and recommend appropriate action to management
  • Supervise monthly preparation of staff salaries to ensure that staff salaries are paid on time in line with statutory requirements
    • Review all payroll documents and recommend appropriate action to management
  • Prepare payroll data and compared with previous payroll information on a monthly basis and reconcile any difference thereon
  • Conduct a monthly review of all payroll related control accounts and ensure that the accounts have nil balances and investigate any outstanding balances
  • Ensure that all statutory deductions and staff benefits are properly computed and paid on a timely basis.
  • Support development of codes for project activities to support automation of project reports
  • Develop unique codes for all donor projects and donors in SUN
  • Support development of automated reports for all donor projects
  • Provide appropriate donor reports and analysis on a timely basis for all projects in the GARP and Policy and follow up and answer all queries thereon
  • Support Fundraising department to develop proposal and prepare donor report on timely basis.
  • Support the preparation of annual accounts for the AP
  • Support annual audit processes for the AP
  • Perform other functions as may be directed by management
  • Work with Head of Finance to regularly revise LFPPM to ensure policies and procedures conform to acceptable standards.
  • Build capacity of regional accountants to effectively use SUN software
  • Ensure compliance with safeguarding policies as relevant to responsibilities.
  • Educate other relevant stakeholders including visitors on AAG safeguarding policies, principles and procedures.
  • Bring up to the attention of management, any safeguarding issues that will emerge in course of work.

Qualification & Experience of the Finance Manager at ActionAid

Academic Qualification & Experience:

  • 2nd Degree in Accounting and Finance related field + 5 years relevant experience at the management level.
  • Completed ICA, ACCA, CIMA, CPA

TECHNICAL (State core job knowledge/skills required for successful execution of the job)

  • Knowledge of HRBA programming
  • Knowledge of Financial and management accounting
  • Knowledge of budgets and budgetary control
  • Knowledge of treasury and cash management
  • Knowledge of procurement and stores management
  • Knowledge of project and contract management
  • Knowledge of advanced spreadsheet, word-processing and presentation
  • Advance knowledge of accounting software especially SUN 6.3 and Query and Analysis BI.
  • Knowledge of audit and attestation
  • Knowledge of internal control and application of accounting standards
  • Knowledge of the use of management science tools for both situations of certainty and uncertainty
  • Knowledge of payroll preparation and reconciliations
  • Knowledge of taxation
  • Knowledge of corporate law
  • Knowledge of planning control processes
  • Effective time management skills
  • Conflict management and negotiation skills
  • Workflow scheduling skills
  • Team management skills
  • Performance management skills
  • Resource mobilisation and allocation skills
  • Effective communication skills
  • Capacity building and training skills
  • Customer relations skills
    Reliability
  • Risk Orientation
  • Reaction time
  • Proactive
  • Sensitivity
  • Analytical
  • Openness and candour
  • Integrity
  • Initiative
  • Coping with pressure
  • Detail orientation
  • Objectivity

Job Circumstances:

This is a three (3) year renewable employment contract on national terms and conditions.

Salary: This role is on SM4 of ActionAid Ghana’s Salary Structure.

Location: Greater Accra Region.

How to Apply

Please note that Curriculum Vitae (CVs) are NOT acceptable. Click Here To Download Application Forms

Completed Application Forms should be emailed to: jobs.ghana@actionaid.org

Closing Date: 15 July, 2022

“ActionAid Ghana is an equal opportunities employer. Whilst all applicants will be assessed strictly on their individual merits, female candidates are particularly encouraged to apply.”


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